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Administrative AssistantACLU - New York, NY
posted 24 days ago

Title: Administrative Assistant

Office: National Offices

Location: New York, NY

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ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Administrative Assistant in the Affiliate Support and Nationwide Initiatives of the ACLU’s National office in New York, NY.

The Affiliate Support and Nationwide Initiatives Department (ASNI) builds state capacity and strengthens the connections between the ACLU and its network of 54 state affiliates and their 1,500 staff members across the country. Their work constitutes an unparalleled bulwark defending and advancing our civil liberties and civil rights. ASNI staff lead efforts to build program, build organizations, and drive resources to key battles across the country, positioning the nationwide organization for future challenges.

Reporting to the Director of ASNI Operations the Administrative Assistant will be responsible for providing administrative and clerical support to ASNI’s Operations team.

RESPONSIBILITIES

  • Process and track invoices, expenses and payments; process expense reimbursements and corporate credit card reports using SAP Concur and provide administrative support to Operational Efficiencies Manager on tracking operations and IT expenses charged to ACLU affiliates
  • Provide administrative and scheduling support to ASNI Director of Operations
  • Maintain a detailed database of ACLU national and affiliate staff and Board members and ensure the shared staff database is up-to date on the HUB, ACLU’s intranet platform
  • Maintain and update profiles for each ACLU state office including critical points of contact and basic organizational information
  • Handle all incoming and outgoing mail and packages; order and maintain department office supply inventory for ASNI Department
  • Schedule meetings and coordinate video/phone conference technology; provide support during staff meetings and ACLU events, including room setup, welcoming visitors, assisting with on-site registration, preparing and printing materials
  • Maintain electronic files of all department documents
  • Maintain a readily available list of resources ( whom to contact at National, shared resource logins, vendor lists, etc.)
  • With an open mind and collaborative spirit, provide support as needed on ASNI events
  • With supervisor approval, act as a resource for all staffers in the department
  • Act as liaison between ASNI, affiliate staff and national colleagues to support affiliate organizational effectiveness and increase understanding of ASNI’s role and the importance of affiliate work; communicate clearly and effectively both verbally and in writing
  • Contribute content as requested for sharing information on internal platforms; identify opportunities to recognize national and state staff successes
  • Engage in special projects and other duties as assigned
  • Center principles of equity, inclusion, and belonging in all work, embedding the values in program development, policy application, and organizational practices and processes
  • Commitment to the mission of the ACLU
  • Demonstrate a commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance
  • Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts

EXPERIENCE & QUALIFICATIONS

  • Excellent communication and interpersonal skills, professional telephone manner and attention to detail
  • Must possess strong organizational skills and the ability to multitask and meet deadlines
  • Must be able to work both independently as well as within a team
  • Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook and other Windows applications
  • At least two (2) years of related experience is preferred

COMPENSATION

Salary for this position is $64,272. Excellent benefits package provided.

ABOUT THE ACLU

The ACLU dares to create a more perfect union – beyond one person, party, or side. Our mission is to realize this promise of the United States Constitution for all and expand the reach of its guarantees.

For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people from government abuse and overreach.

Equity, diversity, and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we believe ‘We the People’ means all of us.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities, protected veterans, and formerly incarcerated individuals are all strongly encouraged to apply.

The ACLU makes every effort to assure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.

The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email @. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.


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