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Administration Manager at East London NHS Foundation Trust
London, United Kingdom
Job Descrption
The Admin Manager will be a part of the Senior Admin Team and lead alongside the Head of Department including providing cover, and will be able to demonstrate experience of managing a team and devising new systems.
They will be responsible for the management of processes ensuring an efficient and effective administrative provision to the service and delivery with local management teams, and they will proactively manage projects by sourcing and processing information, of a highly complex and sensitive nature.
This role requires a good understanding of leadership and supporting senior managers and the Head of Service plus involvement in senior projects.
IMPORTANT.Your supporting statement must begin with a section entitled'Three reasons to shortlist me'and in no less than 300 words; give three reasons to be shortlisted which should be numbered. One-liners will not be shortlisted. In your supporting statement,please address the following areas:
how would you successfully... manageand monitor service area performance objectives
how would you successfully motivate Administrators to carry out daily activities
how would you successfully contribute to collaborative Mental Health Transformation in your role as an Admin Manager to the Senior directors
Shortlisted candidates will be expected to conduct a 5-minute presentation on Leading a Team successfully through change.
PREVIOUS APPLICANTS NEED NOT APPLY
Main duties of the job
Main duties of the role include:
• To deputise for Head of Admin
• To line manage Admin and Clerical staff within the Service area.
• Publicity, including website
• KPI Reporting
• Co-working with other senior managers
• Primary management responsibility for the medical secretary teams
• Ward Administration - management of team, ward admin
• Administration management of Forensic Administration team
• Manage the administration cover arrangements at times of staff absence with Head of Administration.
• Recruitment lead within designated area of Forensic administration team
• To closely work with and provide cover for the B6 Administration Manager colleague
About us
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
Date posted
24 October 2024
Pay scheme
Agenda for change
Band
Band 6
Salary
£44,806 to £53,134 a year per annum Incl HCA
Contract
Permanent
Working pattern
Full-time
Reference number
363-FOR6468593-B
Job locations
John Howard Centre
12 Kenworthy Road
London
IG8 7PL
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Person Specification
Education Qualification Training
Essential
• Required to be educated to degree level or postgraduate level education or equivalent highly significant management experience in the NHS
• Evidence of Continual Professional Development
Desirable
• Management Qualification ? S/I/T
• Diploma in Management Studies or equivalent level of experience
• NVQ level 4 or equivalent
Experience Knowledge Skills
Essential
• Appropriate level of NHS experience
• Relevant administrative experience
• Proven supervisory and management skills at Band 6 level or equivalent
• Excellent communication & interpersonal skills within multidisciplinary team
• Proven ability/experience of performance management to achieve targets.
• Demonstrable ability in relation to budget management
Experience Knowledge and Skills
Essential
• Supervisory/management experience at Band 5
• Financial experience
• Knowledge or experience of current NHS/LA database systems Health roster experience
• Medical records and referrals experience
Personal Characteristics
Essential
• Ability to work autonomously and make decisions
• Evidence of excellent organisational skills
• Self-motivated
• Reliable, flexible & adaptable
• Ability to use initiative
Person Specification
Education Qualification Training
Essential
• Required to be educated to degree level or postgraduate level education or equivalent highly significant management experience in the NHS
• Evidence of Continual Professional Development
Desirable
• Management Qualification ? S/I/T
• Diploma in Management Studies or equivalent level of experience
• NVQ level 4 or equivalent
Experience Knowledge Skills
Essential
• Appropriate level of NHS experience
• Relevant administrative experience
• Proven supervisory and management skills at Band 6 level or equivalent
• Excellent communication & interpersonal skills within multidisciplinary team
• Proven ability/experience of performance management to achieve targets.
• Demonstrable ability in relation to budget management
Experience Knowledge and Skills
Essential
• Supervisory/management experience at Band 5
• Financial experience
• Knowledge or experience of current NHS/LA database systems Health roster experience
• Medical records and referrals experience
Personal Characteristics
Essential
• Ability to work autonomously and make decisions
• Evidence of excellent organisational skills
• Self-motivated
• Reliable, flexible & adaptable
• Ability to use initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
East London NHS Foundation Trust
Address
John Howard Centre
12 Kenworthy Road
London
IG8 7PL
Employer's website
https://www.elft.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
East London NHS Foundation Trust
Address
John Howard Centre
12 Kenworthy Road
London
IG8 7PL
Employer's website
https://www.elft.nhs.uk/ (Opens in a new tab
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